Summary:

The Subcontract Compliance Specialist is critical to support organizational compliance and ensure that subcontract records align with company policies and regulatory requirements.  The ideal candidate shall demonstrate integrity, accountability and responsiveness with a strong emphasis on accuracy, thoroughness and meticulous attention to detail.

About the Company:

Come join our ‘Ohana!  

Honu Services located in Kailua, Hawaii was founded on a simple principle: With the right support you can build anything.  Our mission is to empower clients and optimize client potential through cost effective and exceptional operational support.  We provide small businesses within the government contracting industry with specialized operational support services found at major corporations.  Our talented and dedicated team has years of experience in taking small businesses to the next level.  We are certified in ISO 9001, 20000-1, and 27001 standards to ensure the quality and consistency of our services are best in class. 

Visit Honu Services for more information.

Job Description and Responsibilities:

The Subcontract Compliance Specialist is responsible for ensuring that subcontract records are accurately maintained in full compliance with regulatory requirements and remain audit-ready at all times.  Must possess the ability to communicate clearly and professionally, both in writing and verbally, with internal team members as well as external vendors.  Able to utilize enterprise resource planning, word processing and spreadsheet software to ensure accurate and organized subcontract records. 

Opportunities exist for advancement and expanded responsibilities over time.

Responsibilities include:

• Maintain detailed subcontract files and documentation to ensure audit readiness.
• Coordinate with vendors to collect representations and certifications, certificates of insurance and other relevant documentation.
• Collaborate with the Subcontracts Administrator to support accurate recordkeeping and documentation management.
• Ensure all files are named according to the prescribed conventions and maintain comprehensive subcontract documentation.
• Process purchase / change orders in accordance with subcontract awards / modifications.
• Assist in maintaining the Master Subcontracts List.
• Enter, update and maintain subcontract records in the Deltek Costpoint subcontracts module.
• Monitor and ensure that all subcontract reporting requirements are completed accurately and on time.
• Other duties as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Supply Chain Management, Law / Legal Studies, Acquisition / Contract Management or a related field.
• 0 – 2 years of relevant experience in administration or compliance oversight, with preference for experience in a federal contracting environment.
• Excellent written and verbal communication abilities.

Preferred Qualifications:

• Familiarity with various contract types and associated compliance requirements, including FAR and DFARS regulations and data security standards.
• Experienced in using SAM.gov website, SharePoint, Excel and Deltek Costpoint.

Physical Requirements:

Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have enough mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. May include lifting weigh up to thirty (30) pounds, as necessary. 

Location/Work Schedule:

This is a hybrid position; office location is in Huntsville Alabama. While the role offers flexibility, the Subcontracts Compliance Specialist is expected to be available during standard business hours and maintain a dedicated workspace. Occasionally, this position may require support outside of regular hours, including early mornings or evenings, to meet critical deadlines or business needs.

Salary Range:

$60,000 - $65,000

Benefits:

• 100% employee paid Medical, Dental, and Vision insurance    
• 401(k) Retirement Plan with Company Match and Roth IRA option    
• Employer Paid Life Insurance and AD&D, Short-Term and Long-Term Disability    
• Flexible Spending Accounts
• Professional Development Opportunities
• Paid Time Off and Holidays
• Various Employee Perks and Discounts

Honu Services reserves the right to change or modify job duties and assignments at any time.  The above job description is not all encompassing.  Functions and qualifications may vary depending on business needs.

Honu Services is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.