About the Company:

Come join our ‘Ohana!  

Honu Services located in Kailua, Hawaii was founded on a simple principle: With the right support you can build anything.  Our mission is to empower clients and optimize client potential through cost effective and exceptional operational support.  We provide small businesses within the government contracting industry with specialized operational support services found at major corporations.  Our talented and dedicated team has years of experience in taking small businesses to the next level.  We are certified in ISO 9001, 20000-1, and 27001 standards to ensure the quality and consistency of our services are best in class. 

Visit Honu Services for more information.

Job Description and Responsibilities:

This position works under the general supervision of the Contracts Manager in a fast-paced and dynamic government contracting environment. The Contract Administrator is responsible for supporting the full contract lifecycle for a portfolio of federal government contracts. This position requires the ability to work independently, manage multiple priorities and effectively coordinate with internal and external stakeholders.

Responsibilities include:

• Provide contract administration support throughout the contract lifecycle, including contract award, modification processing, contract maintenance, and contract closeout activities.
• Review and support the processing of contracts, modifications, non-disclosure agreements, teaming agreements, and other contractual documents.
• Analyze contract terms and conditions to identify contractual obligations, risks, compliance requirements, and business impacts.
• Process contract actions and maintain contract records in accordance with company policies, procedures, and applicable government regulations.
• Establish and maintain contract records, contract files, and support documentation in company repositories and contract management systems.
• Perform project setup and contract modification updates within Deltek Costpoint and other internal systems.
• Monitor contract funding, periods of performance, option periods, deliverables, reporting requirements, and other key contractual milestones.
• Support contract closeout activities and coordinate with internal stakeholders to ensure timely completion of closeout requirements.
• Support internal and external audits by providing contract documentation and responding to audit requests.
• Participate in kickoff meetings, customer meetings, and internal coordination meetings as required.
• Coordinate with internal departments to ensure contractual actions are properly communicated and processed.
• Prepare internal contract summaries, routing documents, notifications, and other communications related to contractual actions.
• Review solicitations, contracts, and modifications and communicate key requirements, obligations, and impacts to internal stakeholders.
• Identify, track, mitigate, and resolve contractual risks and issues in a timely manner.
• Maintain current knowledge of government contracting regulations, industry best practices, and changes to applicable laws and regulations.
• Support the development, implementation, and continuous improvement of contract administration processes, procedures, and work instructions.
• Ensure contract deliverables, notifications, and reporting requirements are tracked and completed in accordance with contractual requirements.
• Additional duties as assigned.

Requirements:

• Bachelor's degree in Business Administration, Contracts Management, Acquisition Management, or a related field; equivalent experience may be substituted for education.
• Minimum 4-6 years of contract administration experience supporting federal government contracts.
• Experience reviewing and processing contractual documents and contract modifications in accordance with the Federal Acquisition Regulation (FAR); experience with the Defense Federal Acquisition Regulation Supplement (DFARS) preferred.
• Experience reviewing and processing contract modifications, option exercises, funding actions, and other contractual changes.
• Experience utilizing Deltek Costpoint or similar ERP systems.
• Strong understanding of contract lifecycle management and contract file administration.
• Strong organizational skills with the ability to manage multiple contracts and competing priorities simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently while exercising sound business judgment.
• Strong analytical, problem-solving, and attention-to-detail skills.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, Teams, and SharePoint.
• Experience supporting government contractor compliance requirements preferred.
• Occasional travel may be required.

Physical Requirements:

Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have enough mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. May include lifting weigh up to thirty (30) pounds, as necessary. 

Location/Work Schedule:

This is a remote work-from-home position. While the role offers flexibility, the Contracts Administrator – Mid Level is expected to be available during standard business hours and maintain a dedicated workspace. Occasionally, this position may require support outside of regular hours, including early mornings or evenings, to meet critical deadlines or business needs.

Salary Range:

$65,000 - $85,000

Benefits:

• 100% company paid employee coverage for Medical, Dental, and Vision insurance 
• 401(k) Retirement Plan with Company Match and Roth IRA option    
• Employer Paid Life Insurance and AD&D, Short-Term and Long-Term Disability    
• Flexible Spending Accounts
• Professional Development Opportunities
• Paid Time Off and Holidays
• Various Employee Perks and Discounts

Honu Services reserves the right to change or modify job duties and assignments at any time.  The above job description is not all encompassing.  Functions and qualifications may vary depending on business needs.

Honu Services is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.